Why it often makes more sense for businesses to rent tablets

December 18, 2013
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While the “Bring Your Own Device” (BYOD) trend has gained popularity amongst employees and job-seekers, obstacles like network security and simple consistency give many employers pause. 

These risks are causing many organizations to consider the implementation of a single, company-regulated device for all employees. The problem then arises: how can corporations afford to keep up with ever-evolving tablet technology? The answer could be as simple as renting tablets instead of buying them.

The tablet lifecycle

In 2012, Apple released the iPad 3rd generation, the iPad 4th generation and iPad mini. Google released the ASUS Nexus 7 and Nexus 10 in the same year. Samsung came out with the Galaxy Note 10.1, and Microsoft launched their Surface RT.

That comes to seven new tablet options on the market in a single year – and that’s far from a complete list. 2013 followed a similar trend as tablets take up a progressively larger percentage of the mobile market share and shipments year after year.

In fact, tablet manufacturers release updated versions of tablet models roughly every six months to a year.

While these are marketed as new-and-improved, the upgraded devices are seldom very different than their predecessors. But the pressure to remain on the cutting edge of technology is especially critical in the professional realm – the fastest processors, the most stunning quality displays, the most advanced software, and more. The priority becomes having the best devices to carry out the employees’ day to day tasks and projects.

But buying a fleet of tablets only to have it become obsolete after a year is a hefty investment, even for major corporations.

When a new model comes out, a business that purchased their tablets is stuck with the old model.

Agencies that rent tablets and other hardware often provide flexible terms that help businesses take advantage of new technology easily. When newer models come out, the agencies have the ability to work with your business to get you set up with brand new tablets and remove the old ones – all as part of your rental agreement.

Purchasing the iPad Air with WiFi and cellular activation can cost anywhere from $629 to $929, depending upon your storage size. On one hand, you own the device and can use it as you wish for an unlimited time. However, once you own the device you’re more or less on your own – it’s your responsibility to ferry it to and from event venues, set up any apps that you need, buy any additional accessories like kiosks, projector cables, or security cases.

Renting the same iPad for an event lasting a single day covers the cost of the equipment, delivery costs, and any apps that your business needs pre-
loaded on the device. Many rental agencies will even deliver the device (and any accessories) straight to your event venue, and often cover equipment removal, too.

Rent versus buy: Keep your options open

Because of their short renewal cycle, it becomes less expensive and more logical to rent tablets for short term needs than to buy. Renting gives businesses the unique opportunity to stay on the forefront of technology by trying new devices as they hit the market.

Also, the ability to test new devices allows you to get a better feel for what kind of equipment will work best for your business, and can help you lead to a more informed decision when you do decide to purchase hardware.

The BYOD trend may not be going anywhere anytime soon, but for business owners who aren’t open to the obstacles involved there are options. Renting tablets instead of buying them provides a seamless alternative that preserves resources and allows businesses to explore their device options.

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